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Administrative Assistant

Industry or Theme: Mining
Functional Area: Administration
Contract Type:
Reference Number: CA01451
Listing Date: 08.07.2014 00:00:00
Closing Date: 08.09.2014 00:00:00

Primary Responsibilities

This position provides office support to a variety of departmental professionals and mid-level to senior manager and department heads. Incumbents must be capable of multi-tasking to meet the department needs of working with multiple managers and assignments simultaneously.


Reporting to

Operations Manager


Specific responsibilities

  • Keys in, edits, proofreads and finalizes reports, statements, invoices, forms, presentations and other documents, using computer systems and software (LIMS, BOSS).
  • Sorts material that is to be filed according to particular filing systems.
  • Classify, code, cross-reference, log and stores records.
  • Maintains and prepares reports from manual or electronic files, inventories, mailing lists and databases.
  • May sort, process and verify applications, receipts, expenditures, forms and other documents.
  • Prepares and submits purchase requisitions for approval and performs receiving of orders. Bills receivables through the BOSS and LIMS systems.
  • Policing and training of timecards with employees.
  • Answers telephones and direct calls as needed.
  • Arranges luncheons, meetings and client functions, and co-ordinates attendees.
  • Arranges travel and accommodation reservations.

Profile

SGS is the worlds leading inspection, verification, testing and Certification Company. SGS is recognized as the global benchmark for quality and integrity. With over 80,000 employees, SGS operates a network of more than 1,700 offices and laboratories around the world. In Canada, we presently have a staff of over 2,000 employees in more than 40 locations from coast-to-coast. We have the following one year contract position based out of our offices in Cochrane, Ontario.


Skills

  • Minimum of a High School Diploma or a General Educational Development equivalency (GED).
  • A post secondary education in a recognized administration program would be an asset.
  • 1 - 3 years of previous working experience in an Administrative related role.
  • Must be able to read, understand and follow work instructions in a safe, accurate and timely manner.
  • Candidates must be proficient in using various type of computer software (Word, Excel, PowerPoint, Outlook etc.).
  • A solid understanding of Oracle applications would also be an asset.
  • Demonstrates excellent verbal and written communication skills including grammar and composition.
  • Ensures full compliance with the company’s Health & Safety, Code of Integrity, and Professional Conduct policies.
  • Profiling client samples using SLIMS

Additional information

For candidates who meet these pre-requisites, SGS offers a stimulating professional environment and a very competitive compensation package.

Please note that candidates applying for Canadian job openings must be authorized to work in Canada.

SGS is the World's Leading Inspection, Testing, Verification & Certification Company

SGS Canada is an Employment Equity Employer

TB:Workopolis


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