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Operations Support & Admin.
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041073 Requisition #
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This Administrative Assistant, Junior position provides office support to a variety of departmental professionals and mid-level to senior manager and department heads. Incumbents must be capable of multi-tasking to meet the department needs of working with multiple managers and assignments simultaneously.

This position requires supervision.

 

Responsibilities

  • Keys in, edits, proofreads and finalizes reports, statements, invoices, forms, presentations and other documents, using computer systems and software (CCLAS,LIMS, BOSS).
  • Sorts material that is to be filed according to particular filing systems.
  • Classify, code, cross-reference, log and stores records.
  • Maintains and prepares reports from manual or electronic files, inventories, mailing lists and databases.
  • May determine, process and verify software applications, receipts, expenditures, forms and other documents.
  • Maintains payable and receivable accounting files.
  • Bills receivables through the BOSS and LIMS systems.
  • Policing and training of timecards with employees.
  • Ensures smooth operation of office equipment and machinery, and arranges for any maintenance and repair work.
  • Answers telephones and direct calls as needed.
  • Arranges luncheons, meetings and client functions, and co-ordinates attendees.
  • Arranges travel and accommodation reservations.
  • Support with Switchboard duties (at some locations).
  • Provides mutual back-up support to other Administrative staff as required.
  • Purchasing Lab supplies for different sites/ departments
  • May be assigned special or ad hoc projects, periodically

Additional Information


SGS offers market leading geochemical, metallurgical, oil sands, coal and trade services, from 15 locations across the country. Minerals Services is well positioned to serve the mining and energy sectors at every stage, from exploration all the way through to its environmental impact.

SGS is the world’s leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 95,000 employees, SGS operates a network of over 2,400 offices and laboratories around the world.

For candidates who meet these pre-requisites, SGS offers a stimulating professional, environment and a very competitive compensation package.

SGS Canada is an equal opportunity employer and we are committed to achieving greater accessibility by providing accommodation for people with disabilities during our hiring process. Accommodations are available on request for qualified candidates during each stage of the recruitment process.

Please note that candidates applying for Canadian jobs openings must be authorized to work in Canada.

SGS is the World's Leading Inspection, Testing, Verification & Certification Company

SGS Canada is an Employment Equity Employer

  • 1 - 5 years of previous working experience in an Administrative related role…depending on experience and aptitude to learn.
  • Specific technical skills. 
  • Must be able to read, understand and follow work instructions in a safe, accurate and timely manner.
  • Candidates must be proficient in using various type of computer software (Word, Excel, PowerPoint, Outlook etc.).
  • A solid understanding of Oracle applications would also be an asset.
  • Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment.
  • Demonstrates excellent verbal and written communication skills including grammar and composition.
  • Ability to work well with others & independently.
  • Proven time management skills and a strong attention to detail.
  • Works well under pressure.
  • Ensures full compliance with the company’s Health & Safety, Code of Integrity, and Professional Conduct policies.
Visit www.sgs.com