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Billing Specialist - Fairfield, NJ

Customer Support
043256 Requisition #
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SGS is the world’s leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 80,000 employees, SGS operates a network of over 1,650 offices and laboratories around the world.

The Billing/Administration Specialist ensures that quotes/orders for testings are created and confirmations are sent to clients, that invoices are generated and/or uploaded to client's processing portals. Other duties include filing invoices, resolving customer disputes regarding invoices, processing and emailing credit card information to corporate accounting for application, forwarding checks received to the corporate accounting office, answering phone, assisting in collection efforts, enter new clients in system. 



•Process Quotes, orders in Order Management system.

•Coordinate and submit client’s set up requests

•Process prepayment and follow up timely on orders placed on hold

•Invoices for testing are processed according to client quotes and PO's, standard pricing schedule and program pricing
• Verify prices, dates, client’s addresses and complete folder before invoicing.

• Answer client questions about invoices and/or respond to client requests in a prompt, efficient manner that cultivates trust and reliability.

• Resolve any customer disputes, enter credits in SharePoint platform as needed

• Field client phone calls in a friendly, polite, and ultimately professional manner.



• Provide administrative support to program managers and senior quoters and process tasks in timely manner as not to impact turnaround time

• handle credit cards, checks, external subcontracting if needed

• May cross-train to assist other billing admin team or be their back up.

• Follow up on all orders in execution and due for invoicing.


• Proper use of computer hardware and software provided to do the job.

 • Proper use of Oracle order management and other internal tools.
• Proper use of office equipment, e.g. scanners, printers, copiers, fax machine, mail stamp meter.



• Miscellaneous word processing tasks (letters, quotes, protocols, etc.).
• Miscellaneous office tasks (filing documents, mailing documents, sorting incoming mail, etc.).
• Knowledge of and familiarity with all SOP’s pertaining to administrative functions.

• Participation in administrative staff meetings and training sessions.



• Receive guidance with respect to general objectives; in the majority of tasks and projects assigned, determine methods, work sequence, scheduling, and how to achieve objectives of assignments; operate within specific policy guidelines.


 Additional Information:  

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required.  
  • This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company’s rights to assign or reassign duties and responsibilities to this job at any time.  
  • SGS is an EOE AA M/F/Vet/Disability employer.  

Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability.

If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call 201-508-3149 for assistance and leave a message. You will be called back shortly. Please note, this phone number is not for general employment information, but is only for individuals who are experiencing difficulty applying for a position due to a disability

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Visit www.sgs.com