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Finance
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042387 Requisition #
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OVERVIEW
This position coordinates various financial documents.  The primary responsibilities are Account Receivable (AR) & Revenue cycle, Account Payable (AP) & Procurement cycle, and tracking of documents received and processed weekly. Incumbents must be detail oriented to comply with SGS Global Finance Menu (GFM).
Incumbents must be capable of multi-tasking to meet the department needs of working with multiple managers and assignments simultaneously.
This position operates under limited supervision.  Often assigned tasks to lead to completion and work independently.
 
RESPONSIBILITIES
Account Receivable & Revenue Cycle
  • 100% billing accuracy by ensuring the completeness of essential information and back-up support are available and verified prior to invoicing.  Essential information, such as but not limited to client PO#, client’s AP contact, bill-to address.  Back-up support, such as but not limited to timesheets, subcontractor invoices.
  • Weekly Billing using Cost tracker list to ensure all items are invoiced at the correct rate with proper backup
  • Reconcile amounts invoiced against weekly tracking list to ensure completeness of invoicing process
  • Organize all invoice copies and all related back-up support are sent to client in a timely manner.
  • Issue credit memos as required, all credit memos over $5,000 must be approved by Site Manager prior to sending to Director Finance for final approval.
  • Prepare commentary based on outcome of collection follow-up of each outstanding invoice; mandatory attendance to monthly Collection/AR Review.

 

 
Account Payable & Procurement Cycle
  • Timely receipt of requisition to ensure weekly subcontractor invoices can be processed by HO AP team.
  • Ensure the cost string of each purchase transaction is accurate.
  • Review of subcontractor timesheet(s) to ensure information is correctly populated and ties to subcontractor payable invoice
  • Batch all subcontractor invoices and ensure no duplicate invoices and ensure invoices are sufficiently requisitioned against a Purchase order and scan invoices to HO AP
  • Reconcile Weekly tracking list against weekly Cost Tracker balance to be invoiced to ensure completeness and accuracy of information
  • Provide adequate training to others when delegated.
 

PROFILE

  • Education: College Diploma is required; university degree is considered an asset
  • Experience: Over 3 years of previous working experience in an administrative or accounting related role 

Specific technical skills:

Accounting designation, or working towards the designation, is considered an asset

 

Other Skills:

  • Proactive work ethics, able to work in a fast-paced environment with strong attention to detail.
  • Demonstrates excellent verbal and written communication skills including grammar and composition.
  • Candidates must have advanced proficiency in using various type of computer software (Word, Excel, PowerPoint, Outlook etc.).
  • A solid understanding of Oracle applications would also be an asset.
  • Team player, well collaboration with others; and able to work independently with minimum supervision.
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