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Junior Operations Executive (Subic) - Lab

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Testing & Laboratory
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043589 Requisition #
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Reporting        
This position reports to the Laboratory Manager. Directly supervises the Laboratory Analysts and Lab/Admin Assistant.
Primary Responsibilities 
Responsible for assisting the Laboratory Manager in organizing the day-to-day activities of the Laboratory department.
Specific Responsibilities
  • Assist in organizing the day-to-day activities to ensure all quality system and customer requirements are fully met.
  • Performs order review and acknowledgement on a timely manner.
  • Attends to client’s queries and/or job requests relating to laboratory.
  • Ensures efficient operations and systematic workflow to meet job deadlines based on job priority in order to avoid work backlog and delays.
  • Performs various administrative duties that include, but are not limited to, training/coaching analysts, assigning/delegating work, and monitoring lab analysts’ compliance with standard test methods, established company policies, quality procedures and work instructions.
  • Coordinates and discusses details of client’s instructions/requirements to direct subordinates.
  • Ensures correct and accurate reporting of test results and timely dispatch of test reports/certificates.
  • Performs technical jobs in the absence of his subordinates.
  • Implements, updates and trains subordinates on technical updates such as revisions in standard test methods.
  • Ensures that all equipment being used in the laboratory are within its calibration/verification period and in good working conditions.
  • Ensures that established quality objectives and plans for laboratory are implemented, measured, monitored and reviewed on regular basis to determine compliance, suitability and adequacy.
  • Assists in addressing raised SIRs (Service Improvement Request) and ensure provision of proper and timely corrective/preventive actions.
  • Ensures sufficient stocks of all laboratory supplies for smooth laboratory operations.
  • Checks and signs test report sheets.
  • Signs service proposals, test reports/certificates and cost of analysis in the absence of the Laboratory Manager.
  • In the absence of the Laboratory Manager, approves requests for laboratory supplies, overtime reports and leave applications of staff with valid reasons.
  • Decision-making as to work assignments of direct subordinates.
  • Recommendatory authority on corrective action for staff misconduct involving penalties of up to five working days.
  • Ensures compliance to the Group and national policies including but not limited to the maintenance of the Quality Management System
  • Operating to the highest standards of ethics, in accordance with the SGS Code of Integrity.
Complies with the QHSE policies including but not limited to:
  • Maintains a sound understanding of HSE management techniques and the commitment to deliver HSE performance that meets the expectations of SGS.
 
  • Maintains a strong knowledge of and commitment to Group and Divisional HSE Targets and Objectives by setting, monitoring and formally reporting local Targets and Objectives.
 
  • Balances production and cost control demands with HSE needs while not allowing one to become subordinate to the other. 
 
  • Ensures risk assessments are completed for all routine and non routine activities.
 
  • Ensures Safe Working Methods are in place and applied in all operations and as identified by contract.
 
  • Identifies client and project HSE requirements and ensures these are built into the work while supporting the Group HSE Management System.
 
  • Ensures that suppliers / contractors are apprised of relevant HSE requirements and that any adverse HSE impacts of their activities or products are managed and minimized.
 
  • Identifies and provides relevant HSE training for their personnel.
 
  • Actively promotes good housekeeping and safe use of equipment.
 
  • Participates in incident investigations involving their department personnel.
 
  • Assists HSE staff in the completion of department HSE audits.
Profile
  • Education: College graduate (BS Chemistry and Chemical Engineering ) , preferably with professional license.
 
Experience: 3 years related technical and supervisory experience
 
Required Skills
 
Experience / Technical skills
  • Problem-solving skills.
  • Technical and supervisory skills
  • Good oral and written communication skills.
  • Computer proficiency
 
Language
English

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