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Operations Support & Admin.
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048360 Requisition #
SUMMARY

The Office Manager Assistant is responsible for providing general office support to operations for billing, client communications, electronic and paper filing.

 
Position reports to SGS TEC General Manager.
 
RESPONSIBILITIES
  • Preparation and distribution of Certificates of Insurance, W9 and reports under the direction of the Office Manager and General Manager.
  • Billing
  • Assist with collections of Accounts Receivable in partnership with the Office Manager and General Manager
  • Receipt and documentation of incoming samples
  • General filing of reports and documents.  Maintenance of all areas pertaining to the smooth running of the office.
  • Address customer service-related requests.
  • Prepare and schedule shipments of samples and documents sent via courier.
  • Assist as needed in other administrative capacities.
  • Answer telephones and direct calls
  • Fill in for the Office manager during absences.
  • Write standardized reports.
  • Obtain financial reports for the General Manager
  • Local in state travel driving a flatbed truck and towing a trailer 5% (10 – 12 times annually); training will be provided
  • Out of state overnight stay travel driving a flatbed truck and towing a trailer 2% (3 – 4 trips annually); training will be provided

REQUIREMENTS

  • High school diploma, Associates Degree preferred
  • Two plus years of experience working in an office environment
  • Proficient use of Microsoft Office business applications
  • Proficient use of general office equipment
  • Must have a good driving record, be able to meet DOT driver standards and pass random drug testing
Competencies
  • Initiative
  • Effective time management
  • Multi-tasking
  • Excellent communication skills, verbal and written
  • Good organizational skills

Inter-personal Skills

  • Able to interact effectively with persons from diverse backgrounds.
  • Able to cooperate with others and work as part of a team.
  • Able to take work direction and follow through to desired outcome.

Physical Abilities

 

Able to lift to 20 pounds

Reasonable accommodations will be made for persons with disabilities.


Visit www.sgs.com