🌎
This job posting isn't available in all website languages
📁
Operations Support & Admin.
📅
040365 Requisition #
Apply for Job
Recommend to a Friend
Sign Up for Job Alerts

Job Title       

 

OPERATIONS COORDINATOR

 

 

Reporting    

§  Administrative Head

Primary Responsibilities 

§  Responsible for over-all coordination of the certification process of client companies in support to the division in the area of documents, materials, package and invoice preparation and file/database maintenance.

Specific Responsibilities

 

ü AUDIT SCHEDULING

§  Sends & follow-up audit schedule to the client 3 months in advance following CBE GSP/GPP and the ISO 17021

o   Audit schedule is already firmed up 2 months prior audit execution.

o   Zero movement on the confirmed schedule without valid reason

 

ü AUDIT ITINERARY

§  Sends audit itinerary to the client at least 1 week prior audit execution

o   Audit itinerary is compliant with CBE policy

 

ü AUDIT LOGISTICS

§  Coordinates and make the necessary arrangement for the Flight bookings, transportation, & other requirement of the assigned auditors

o   Audit logistics should be made clear & coordinated in a  timely manner

 

§  Coordinates with the auditor their confirmed schedule including and the presence of Technical Expert and/ or Observers/ Auditor-under-supervision during the conduct of the audit

o   Information should be accurate to both the auditor, the technical expert, and /or Observers

 

ü AUDIT PACKAGE PREPARATION

§  Prepares and transmit to the audit team the audit package following GSP/GPP for auditor’s consumption (hard & soft copies)

o   Correct & Complete audit package

 

ü INVOICING

§  Prepares & sends audit invoice to the client during the 1st week of each month with clear emphasis that collection shall be made during the 1st day of the audit

o   Payment shall be received from the client 100% during the first day of the audit

o   DSO is achieved.

§  Reimbursable expenses shall be invoiced after the audit and apply 10% administrative fee following new rule of FIN-DIV.

o   100% invoicing of reimbursable expenses shall be made within the month

 

§  Collate, prepare and submit the weekly and monthly revenue reports including revenue accruals,  deferrals and expenses

o   Timely and accurate reporting

 

ü AUDIT PACKAGE CHECKING

§  Follow-up with relevant auditor and checks completeness of the audit package 1 week after the conduct of the audit and submits the same for technical review (if applicable)

o   On time submission and complete audit packages

 

ü AUDIT CERTIFICATE PREPARATION AND ISSUANCE

§  Prepares Certificate following GSPP/GPP for approval of the Division Manager. Issuance of certificate shall only takes place once client is confirmed paid on all services provided by SGS CBE.

o   Issuance of Certificate shall not exceed 2 months from the last day of full compliance of the client in the certification process.

 

*    REGULAR DUTIES

§  Prepares proposal for existing CBE clients due to Geographical and technical extension to scope & the like.

§  Entertains assigned clients concern/s such explanation on required visits to be conducted and other concerns such as additional certificate, additional banner, invitations & the like.

§  Prepares Concessions and SU9 as a result of clients’ postponement and /or cancellation of certificate.

§  Prepares Subcontracted auditors and Industry Experts’ requirements for contract, updated resume, Secrecy and Non-Disclosure and other relevant documents related to their performance of the audit.

§  Maintains and monitors client feedback through the customer satisfaction survey, collates feedback and prepares the necessary report as input during the management review.

§  Maintains client files, CertNet and other local databases

 

 

*    OCCASIONAL DUTIES

§  Suggest area or opportunities for improvement

§  Perform other related tasks as maybe assigned by her superiors in support of departmental goals, or personal development as programmed by her superiors.

Profile

  • College graduate of any 4-year course

 

 

 

 

Required Skills

Experience/Technical Knowledge

§  4 years related experience with responsibilities requiring analytical thinking.

Language

  • Fluent in English (both written and verbal).

Others

  • Computer skills, communication skills.
  • Company’s Core Competencies, analysis/problem assessment, attention to details/quality orientation, organization and communication skills, computer skills.

 

Similar Listings

Philippines, National Capital, Makati

📁 Operations Support & Admin.

Requisition #: 040963

Philippines, National Capital, Makati

📁 Operations Support & Admin.

Requisition #: 040835

Philippines, National Capital, Makati

📁 Operations Support & Admin.

Requisition #: 040965

Visit www.sgs.com